South West Safeguarding and Child Protection Procedures
South West Safeguarding and Child Protection Procedures South West Safeguarding and Child Protection Procedures

5.1.10 Private Fostering

SCOPE OF THIS CHAPTER

This procedure applies to children who are cared for by people other than their parent or close relative for 28 days or longer and who are NOT subject to any order or arrangement that would place them in the care of the local authority.

AMENDMENT

This chapter was amended in November 2017 to add clarity to the definition of private fostering with regards to the legislation and children under 16 who spend more than 2 weeks in residence during holiday time in a school.


Contents

  1. Definition    
  2. Notifications to the Local Authority
  3. Action to be Taken on Receipt of Notification 
  4. Initial Visit to Private Foster Carers
  5. Assessment of Private Foster Carers
  6. Support for Private Foster Carers
  7. Imposing Requirements on Private Foster Carers
  8. Limit on Number of Children
  9. Prohibition and Disqualification
  10. Non-compliance with Requirements 
  11. Visits to the Private Foster Home - Frequency, Purpose and Records
  12. Local Authority Foster Carers
  13. After the Private Fostering Arrangement Ends


1. Definition

A privately fostered child is a child under 16 (or 18 if Disabled) who is cared for by an adult who is not a parent, grandparent, aunt, uncle, step parent (including civil partnerships), sister or brother where the child is to be cared for in that person's home for 28 days or more.

A child who is Looked After or placed in any residential home, hospital or school (where they are receiving full-time education) is excluded from the definition.  In a private fostering arrangement, the parent retains Parental Responsibility.

However, Children under 16 who spend more than 2 weeks in residence during holiday time in a school, become privately fostered children for the purposes of the legislation during that holiday period.

(Note: the local authority may exempt any person from giving written notice either for a specified period or indefinitely. This exemption may be revoked in writing at any time).


2. Notifications to the Local Authority

Where a child is to be placed with private foster carers, the local authority must be notified in writing at least 6 weeks before an arrangement begins. Where no prior notification of a placement is given, private foster carers must notify the local authority of the placement immediately.

The person making the notification should be asked to provide the following information:

  1. The name, gender, date and place of birth and address of the child;
  2. The racial origin, cultural and linguistic background and religion of the child;
  3. The names and address of the person giving the notice and any previous address within the last five years;
  4. The name and addresses of the child's parents and any previous addresses within the last 5 years;
  5. If different, the name and address of the person from whom the child was or is to be received;
  6. The name and address of the private foster carers and any previous addresses within the last 5 years;
  7. The name and address of any other person who is involved in making the arrangement;
  8. The name and address of any siblings of the child who are under 18, and the current arrangements for their care;
  9. The purpose and likely duration of the arrangement;
  10. The date the arrangement started or is to start.

In relation to notifications given by the private foster carer or proposed private foster carer, the following information should also be obtained:

  • Any offence of which he/she or any other member of the household has been convicted;
  • Any disqualification or prohibition (see Section 9, Prohibition and Disqualification) placed on him/her or any other member of the household;
  • Any actions taken or orders made in relation to the private foster carer or any child who is or was a member of the same household.

Written notification must also be made to the local authority by the private foster carer within 48 hours of any change in circumstances, e.g. a change of address, a change in the household, a criminal conviction/disqualification or prohibition (see Section 9, Prohibition and Disqualification) in relation to any person in the household or any intention to foster another child privately.

Where notification is that the private foster carers have moved to live in the area of another local authority, the officer of the authority must immediately pass to the new authority the name and address of the private foster carer, the name of the child being privately fostered, the name and address of the child's parents.

Where notification is that the placement has ended, the officer of the authority should ascertain the name and address of the person now caring for the child and his or her relationship with the child.

Parents also have a duty to notify the local authority in writing of the ending of the placement including the name and address of the person into whose care the child has moved.

Any agency that becomes aware of a private fostering arrangement must immediately notify the local authority in writing of the arrangement and must inform the parent and private foster carer of their intention to do so.


3. Action to be Taken on Receipt of Notification

When notification or information is received from any source that a child is privately fostered, this information must be passed to Children's Services office where the privately fostered child resides.

An officer of the authority will be allocated to carry out the following initial tasks within 7 working days of the notification:

  1. Visit the private foster carers in the home where the child is to live and speak to them and all members of the household;
  2. Visit and speak to the child alone, unless the officer of the authority considers it inappropriate to do so in which case the reason should be recorded and brought to the attention of the Team Manager;
  3. Speak to and if practicable to do so visit the parents;
  4. Ensure that the purpose and likely duration of the private fostering arrangement is understood by and agreed between the parents and the private foster carers,
  5. Ascertain the wishes and feelings of the child about the private fostering arrangement;
  6. Check the suitability of the accommodation, the capacity of the private foster carer to look after the child, the suitability of other members of the private foster carer's household;
  7. Ensure that the parents are involved in planning for the child and explore whether the child's needs may be more appropriately met by providing services to the child and parent at home;
  8. Where the child has already been placed, ensure that the child's development in all aspects is satisfactory, that the standard of care being given to the child is appropriate and that the child's needs arising from his or her religious persuasion, racial origin and cultural and linguistic background are being met;
  9. Where the child has already been placed, check that the financial matters are in order and the contact arrangements are working;
  10. Ensure that the child is registered with a GP and if of school age, that they are enrolled at a local school and that they are attending school;
  11. Ensure that any necessary links are or will be established with other agencies for example because of the child's disabilities and/or special educational needs;
  12. Enter the child and the carer's details onto the electronic database.


4. Initial Visit to Private Foster Carers

During the initial visit, the officer of the authority should:

  1. Explain the assessment process to the private foster carers and provide written information to them;
  2. Obtain the written consent of the private foster carer and all members of the household over 16 to checks being made with the Disclosure and Barring Service and ask the private foster carer for the names of their GP(s) and 2 personal referees;
  3. Establish the private foster carer's child care experience, access to support and views and intentions regarding behaviour management of the child;
  4. Establish the plans for contact between the child and his or her parents;
  5. Establish the private foster carer's understanding of the child's culture, and give advice in relation to resources and facilities which could assist in meeting the child's racial, cultural, religious and linguistic needs, including the use of an interpreter if necessary;
  6. Advise the private foster carer of the need for notification to Children's Services in the event of a change in circumstances and preparation of the child before any further move, and for continuity of information being passed to the next carer.

In the event of a refusal of any person to cooperate with the making of the necessary checks, the officer of the authority should advise the private foster carers that they cannot be recommended as suitable and advise the parents of the reason why alternative arrangements will have to be made for the child.

Any action required by the local authority to secure the child's safety should be considered and legal advice sought as necessary.

If the initial visit takes place after the child's placement, the officer of the authority should also:

  1. Ensure that the parents have fully informed the private foster carer of the child's medical history and any current need for ongoing professional monitoring and medication;
  2. Encourage the private foster carers to draw up a written agreement  with the child's parents as to their respective expectations and responsibilities in relation to the private fostering arrangement including the contact arrangements, finances and expected duration;
  3. Ensure that the child is registered with a GP and that they have access to a dentist and optician;
  4. Ensure that a school place has been arranged for the child if of school age;
  5. Ensure the parent provides the private foster carer with a written general consent to cover any necessary medical treatment and that a copy of this consent is given to the GP, dentist, optician and retained on the child's file.
After the visit, the officer of the authority should complete a written report of the meeting and pass a copy to the Designated Manager (Private Fostering) for information.


5. Assessment of Private Foster Carers

The officer of the authority undertaking the assessment must arrange for checks on the private foster carer, all members of the household and frequent visitors over 16 to be made with the Disclosure and Barring Service and Children's Services records (including for the areas of any previous addresses within the past 5 years). The officer of the authority should also seek GP checks and  written references.

The assessment will consider the following:

  • The suitability of the private foster carer and all members of the household;
  • The suitability of the accommodation.

A report on the assessment should be presented to the Designated Manager (Private Fostering) for a decision to be made. Written notice of the decision must then be sent to the private foster carer and the parents, including any requirements, exemptions or prohibitions imposed - see Section 7, Imposing Requirements on Foster Carers, Section 8, Limit on Number of Children and Section 9, Prohibition and Disqualification.

If, at any stage of the assessment of the private foster carers, information is obtained which suggests that a child already placed with the private foster carer may be a Child in Need, the manager may authorise services under a Child in Need Plan and/or a Core Assessment to be carried out alongside the assessment of the private foster carer.

In the event of a refusal of any person to cooperate with the making of the necessary checks, the officer of the authority should advise the private foster carers that they cannot be recommended as suitable and advise the parents of the reason why alternative arrangements will have to be made for the child. Any action required by the local authority to secure the child's safety should be considered and legal advice sought as necessary.

If any information comes to light during the course of the private foster carer assessment, for example as a result of the Disclosure and Barring Service checks, which may preclude the person from fostering a child, the officer of the authority should prepare a report to the Designated Manager (Private Fostering).  Immediate consideration should also be given to the arrangements for the child and if necessary child protection procedures should be followed.

See Section 9, Prohibition and Disqualification.

In the event that the parents decline to make alternative arrangements or where the parents cannot be found, the officer of the authority should consider whether any action may be required by the local authority to secure the child's safety under South West Safeguarding and Child Protection Procedures and legal advice should be sought as necessary.


6. Support for Private Foster Carers

As parents retain parental responsibility for their child in a private fostering arrangement, it is their duty to make financial provision for their child. Private foster carers will be offered advice on how to access suitable welfare benefits.


7. Imposing Requirements on Private Foster Carers

Where appropriate, reports to the Designated Manager (Private Fostering) can include recommendations for Requirements to be imposed on the foster carers, for example to to limit the number, age or gender of children who may be cared for privately. Requirements may also relate to the standard of accommodation, health and safety matters and/or practical matters such as equipment. A Requirement may include a time-scale within which the private foster carer must take the necessary action.

A requirement may be varied, removed or added at any time.

Any Requirements imposed must be specified in writing, together with reasons. Written notice of any Requirements imposed, together with the reasons, will be sent to the private foster carer and to the parent by the officer of the authority responsible for the assessment. The private foster carer will also be advised of the right to appeal against the Requirement  to the Magistrates' Court.


8. Limit on Number of Children

The maximum number of children privately fostered in any one household must not exceed 3 unless there are exceptional circumstances.

Any application for exemption from this limit must be made to the Designated Manager (Private Fostering). The application must contain the following information:

  1. The number, names and ages of the children;
  2. The proposed arrangements for the care and accommodation of the children;
  3. The intended and likely relationship between the children and the private foster carers;
  4. The proposed length of the placement;
  5. Whether the welfare of the children in the placement will be safeguarded and promoted.

Exemptions will only be granted in relation to named children and will cease when the named children leave the placement.

Where an exemption is granted this will be confirmed in writing to the private foster carers.


9. Prohibition and Disqualification

A decision can be made to prohibit the proposed private foster carer from fostering privately on the basis that they or any members of their household are not suitable and/or the premises are unsuitable.

The fact that a Private Foster Carer is a Disqualified Person (Foster Carer) is a good reason upon which to seek a prohibition.

Where the officer of the authority considers that it would be appropriate to agree to a private fostering arrangement despite the fact that the private foster carer or a person in the household is disqualified, a written report must be presented to the Designated Manager (Private Fostering) for consideration.

Where a decision is made to prohibit a private foster carer from caring for a child, reasons for the decision must be recorded.  Written notice of the decision, together with the reasons, must be sent by hand or recorded delivery post to the private foster carer and to the parent by the officer of the authority responsible for the assessment. The private foster carer will also be advised of the right to appeal against the decision to the Magistrates' Court.

Discussion should also take place with the parent as to the making of alternative arrangements for the child.


10. Non-compliance with Requirements

Where Requirements which have been imposed are not complied with, the officer of the authority must consider whether support should be provided to ensure compliance and/or consider whether to report further to the Designated Manager (Private Fostering) recommending that the private foster carer be prohibited from caring for the child, in which case the procedure for prohibitions as set out above must be followed.


11. Visits to the Private Foster Home - Frequency, Purpose and Records

1. Frequency

Visits by an officer of the authority must be made to the child and the private foster carer at the foster home within 7 working days  of when notification was received, and then visits will be made at least every six weeks in the first year by an officer of the authority.

In subsequent years, visits must be at least every 12 weeks.

The need to visit more frequently will be decided by the officer of the authority and his or her manager depending on the circumstances and the need to visit unannounced and/or to choose times when all members of the household are likely to be present should also be considered.

Additional visits should be arranged at the request of the child or the private foster carer.

The child must be seen alone by the officer of the authority on each visit unless the officer of the authority considers this to be inappropriate. The child's bedroom should be seen on some visits.

2. Purpose

The purpose of and matters to be discussed at the first visit after the start of the private fostering arrangement are set out in Section 4, Initial Visit to Private Foster Carers.

The overall purpose of all visits is to ensure that the welfare of the privately fostered child is safeguarded and promoted and to check that the child's needs are met within the private foster placement and in particular:

  1. To check the suitability of the accommodation;
  2. To ensure that the child is developing satisfactorily and that his or her needs arising from religious persuasion, racial origin and cultural and linguistic background are being met;
  3. To speak to and ascertain the wishes of the child;
  4. To review the purpose and likely duration of the private fostering arrangement and ensure that arrangements with the parents are working.

    The parent and the private foster carer should be encouraged to plan the ending of the placement and prepare the child for the change;
  5. To check that any Requirements imposed are being met and check whether they need to be changed or cancelled;
  6. To ensure that the arrangements for the child's education are satisfactory;
  7. To advise or arrange advice for the private foster carer as necessary;
  8. To check that the financial arrangements for the care of the child are working;
  9. To ensure that the child remains registered with a GP and dentist and that any necessary health care has been provided to take account of any special health needs;
  10. To ensure that the child has access to services as required as a result of any disabilities;
  11. To enquire as to the contact arrangements for the child with the parents and siblings;
  12. To monitor the suitability of the private fostering arrangement, including the capacity of the private foster carer to care for the child, the standard of care the child is receiving and the suitability of members of the private foster carer’s household.

3. Reports on Visits

A report on every visit must be made by the officer of the authority. The report must state whether the child was seen and if so, whether the child was seen alone.  If the child was not seen, the reasons must be recorded. The record must comment on the child's welfare and how the placement is progressing including any views expressed by the private foster carer and the child. It must also contain a recommendation about the continued suitability of the private fostering arrangement and whether any action should be taken and/or Requirements on the private foster carer.

The report must be reviewed by the manager, if any concerns regarding the suitability of the private fostering arrangement are raised.

4. Unsatisfactory care

Where there are concerns about the child's care, the parents should be advised and consideration should be given to invoking the Local Safeguarding Children Board Inter Agency Procedures.


12. Local Authority Foster Carers

Local authority foster carers are not permitted to foster privately.


14. After the Private Fostering Arrangement Ends

Parents have a duty to notify the local authority of the ending of the placement including the name and address of the person into whose care the child has moved.

Unless a young person has a disability, private fostering ends at 16. Children's Services will review the young person's circumstances and future plans as they approach 16. Where a young person remains with the private foster carers after the age of 16, but requires continuing support, he or she should be assisted as a Child In Need. Where the young person moves to independent living, support can be provided to them up as he or she will fall within the definition of Qualifying Young People. Support may include advice, befriending and discretionary financial assistance. It will be provided at the request of the young person on the basis of assessment of need and can continue up to the age of 21 or beyond if the young person is in higher education, up to the end of the course.

See Leaving Care Procedure.

End